Privacy Policy

The following information describes how the Global Young Academy (GYA) c/o Leopoldina – National Academy of Sciences  processes your personal data.

1. Name and address of the responsible person

The person responsible for the processing of your personal data according to the data protection regulations is: 

Global Young Academy
Represented by Dr. Beate Wagner

Phone:+49  345 47239 172
Fax:+49 345 47239 170

Deutsche Akademie der Naturforscher Leopoldina e.V.
– Nationale Akademie der Wissenschaften –
Represented by the president Prof. Dr. Gerald Haug

Phone:+49 – 345 – 4 72 39 – 600
Fax: +49 – 345 – 4 72 39 – 919

Data Protection Officer
Norman Heenemann


2. General information about data processing

As a global institution, the GYA strives to protect the information and data entrusted to it. Data protection principles such as data minimization, transparency and security are therefore one of our top priorities.

We have several automated systems for managing, storing and processing our members’ data through which we aim at different purposes (such as sending newsletters). Your personal data will be deleted or blocked by us as soon as the purpose of storage and processing ceases, provided that further storage is not demanded by legal obligations or legal claims that can be asserted against us.

What data do we collect and how?

On the one hand, your data will be collected by us, for example when using our contact form. On the other hand, data is automatically collected when you visit our website. This is above all technical data (for example Internet browser, operating system or time of the page call, IP address). The legal basis for processing your IP address is Art. 6 para. 1 lit. f) GDPR. The collection of this data is automatic as soon as you enter our website. We generally store your IP address anonymously. A complete storage of the IP address only occurs for the traceability of technical errors and hacker attacks as well as for the recording of consent, e.g. in the newsletter subscription, attempts to login to your userprofile.

In the case of smartphones, tablets and other mobile devices, if applicable, manufacturer / type designation, storage of personal data is not carried out. Neither will we combine this data with other data sources.

 What do we use your data for?

Part of the data is collected to ensure a flawless delivery of the website. Other data can be used to analyze your user behavior. The legal basis is the existence of a legitimate interest acc. Art. 6 para. 1 lit. f) GDPR.

 No transfer of your personal data

We do not share your personal information with third parties, unless you have consented to the data transfer OR it is stated otherwise in this privacy policy OR we are entitled or obliged to share data due to statutory provisions and / or official or judicial orders. This may, in particular, be the provision of information for the purpose of law enforcement, security or the enforcement of intellectual property rights.

 What rights do you have regarding your data?

You are entitled at any time to claim your rights to us as the concerned subject. If the respective legal requirements are met, the following rights apply:

  • Right of access by the data subject acc. Art. 15 EU GDPR
  • Right to rectification (right to correction of incorrect data or to complete data) acc. Art. 16 EU GDPR
  • Right to erasure (‘right to be forgotten’) acc. Art. 17 EU GDPR
  • Right to restriction of processing acc. Art. 18 EU GDPR
  • Right to data portability acc. Art. 20 EU GDPR
  • Right to objection / revocation of consent acc. Art. 21 EU GDPR
  • Right to complain to the supervisory authority acc. 13 para. 2 lit. d) EU GDPR
  • Right not to be subject to a decision based solely on automated processing, including profiling acc. Art. 22 EU GDPR

Access, transferability

You have the right access the data stored with us about your person at any time. Furthermore, you have the right to access your data as provided to us or have it be transferred to a third party at any time.

If you would like to receive information about your stored data or wish to transfer data, please contact us in writing:

Please note that we can only transfer data based on consent or a contract.

 Correction, deletion, restriction

At your request, we will correct, block or delete the data stored about you, unless other legal regulations (for example, obligations under the Commercial Code) do not preclude this. Please write to .

 Revocation of consent / objection

If you have given us your consent to the processing of your personal information, you can withdraw it at any time by a short written notice. Please contact us in writing at .

You may object or revoke your consent to the use of your data for promotional purposes at any time by sending a brief written notice to . without incurring any costs other than the baselist fees.

To unsubscribe from the newsletter, there is a corresponding link at the end of the newsletter.

 Right to complain to the supervisory authority

If you would like to contact the responsible supervisory authority directly, you will find the contact details here:

State Representative for Data Protection Saxony-Anhalt

Herr Dr. Harald von Bose

Office and visitor address:Leiterstraße 9, 39104 Magdeburg
Postal address:Postfach 1947, 39009 Magdeburg
Email address: 
Phone:+49 391 81803-0
Fax:+49 391 81803-33

 Right to data portability

Article 20 of the GDPR establishes a new right to data portability, which, although closely linked to the right of access, nevertheless differs from it in many respects. Affected persons are therefore entitled to receive the personal data they have provided to a responsible person in a structured, common and machine-readable format and to transmit this data to another person responsible. The purpose of this new right is to give the data subject the power to do so and give them more control over the personal data concerning them.

3. Special website functionality provided by the GYA’s website


Through our website you have the possibility to subscribe to a free newsletter, with which we want to inform you about activities of the GYA. See below under “Privacy and Third Party Services” – “Mailchimp – Newsletter” for more information.

Contact form

The GYA website offers a contact form, which can be used for electronic contact. If a user uses this option, the data entered in the input mask will be transmitted to us and saved. These details your name, your email address and the content of your message. Furthermore, your IP address and the date and time of the submission of the form are logged.

For the processing of the data in the context of the sending process your consent is obtained and you are referred to this privacy statement. Alternatively, contact via the provided email address(es) is possible. In this case, the user’s personal data transmitted by email will be stored. In this context, the data will not be disclosed to third parties. The data is used exclusively for processing the conversation.

User Profiles

The option to register a user account on the GYA website is closed. This means that only GYA members and alumni are entitled to such a profile. Certain data is publically displayed as part of a user’s membership. The data displayed can be edited at any point in time (save and show less data, or complete missing data) by the user. Should you wish for the GYA to change displayed user data for you please contact us in writing at .

Please note that you, as a member or alumna/alumnus may remove displayed data at any time. However, the networking capabilities of the GYA in its role as a platform provider can no longer be provided to a member or alumna / alumnus with an empty profile.

Data security

All information you submit to us will be stored on servers within the European Union. Unfortunately, the transmission of information via the Internet is not completely secure, which is why we cannot guarantee the security of the data transmitted to our website via the Internet. However, we secure our website and other systems through technical and organizational measures against loss, destruction, access, modification or dissemination of your data by unauthorized persons. In particular, your personal data will be transmitted encrypted with us. We use the coding system SSL (Secure Socket Layer).

4. Cookies

The GYA website uses cookies. These are small text files that are stored on your device (eg PC, smartphone or tablet) when you visit our website. This allows the site to remember certain inputs and settings (e.g., language, font size, login information) over a period of time, and you do not need to redo them each time you visit the site. We use cookies, i.a. to provide you with the best possible service on our website or to display content tailored to your needs. By using cookies, we can count visits to our website and see which pages have been visited.

On our website you have the opportunity to accept the use of cookies in principle, and thus to be able to use all functions of the website without restriction. You may deny the recording of your usage behavior through cookies. Most browsers automatically accept cookies but offer the option of rejecting cookies or warning them before saving. The Help menu on the menu bar of most web browsers tells you how to prevent your browser from accepting new cookies, how to let your browser know that you are receiving a new cookie, or even how to turn off any cookies you have received.

However, we recommend that you leave the cookie features fully turned on to enjoy all the features of our online offering. Our cookies do not store sensitive data such as passwords, credit card information or the like. You do not damage your device and the cookies do not contain viruses.

Which cookies are used?

The GYA uses first-party cookies (especially all strictly required cookies) and third-party cookies (especially marketing cookies). Some of these cookies do not contain any personal information and therefore any such information relating to an identifiable or identified person, including name, IP address, address and location data. Other cookies or other website technologies (such as plugins) process personal data. In this case you have to oppose the possibility of processing by single opt-out (see below). In addition, you can block individual cookies through certain settings of the provider (such as Google) (see below).

The following describes the categories of cookies in connection with the website, which are so-called first-party cookies and are therefore only sent and read by the domain of the GYA:

Cookies required for website operations:

The GYA uses cookies, which are necessary for the operation of the website These include technologies that give you access to the website, services, applications, and features necessary to validate the functionality of the site, prevent fraud, and improve security. These cookies are essential for you to use the services of the website. Without these cookies, the services would not work correctly. The cookies contain no personal data or any personal information about you, so that we are unable to identify the person with the information obtained from the cookies. These cookies are only stored as long as necessary for this service, usually until the end of the internet session and until you completely close your browser (session cookies).

If you leave a post or comment on the GYA website, your IP address will be saved. This is done on the basis of our legitimate interests acc. to Art. 6 para. 1 lit. f. DSGVO and serves the security of the GYA as a website operator: Should your comment violate applicable law, the GYA can be prosecuted, which is why there is legitimate interest in the identity of the comment or contribution author.

Performance Cookies:

The GYA uses analytical cookies to analyze how the website is used and to monitor the performance of the website. With the aid of these measurement methods, we can determine, for example, which parts of our offer are most frequently used / searched or which contents were called up on a particular day and how often. This makes it possible to offer a first-class experience by tailoring the offer and to quickly identify and resolve any problems that occur. When you visit our website, your usage data is included in the statistical surveys, without any conclusions about your identity and you as a person. These cookies do not identify you.

In the following, we describe the cookies, which are referred to as third-party cookies, and are therefore sent and read by domains of other service providers:

 Web analysis cookies:

Google webfonts

This page uses so-called web fonts to render the font. These are provided by Google ( To do this, when you visit our page, your browser loads the required web font into your browser cache. This is necessary so that your browser can display a visually improved presentation of our texts. If your browser does not support this feature, a default font will be used by your computer for viewing.

For more information about Google Webfonts, visit

For general information about privacy at Google, visit


Google Maps

The GYA website uses the Google Maps product of Google Inc. By using this site, you consent to the collection, processing and use of the automated data collected by Google Inc, its agents and third parties.

You can find the terms of use of Google Maps under “Terms of Use of Google Maps”, visit

5. Privacy and Third Party Websites

The Website may contain hyperlinks to and from third party websites. If you follow a hyperlink to one of these websites, please note that we cannot assume any responsibility or guarantee for third-party content or data protection conditions. Please consult the applying privacy policy of those third-party websites before submitting personal information to these websites.


This website uses social plugins from the social network Facebook Inc., located at 1601 S. California Ave., Palo Alto, CA 94304, USA (Facebook for short), offers plugins for website owners which the GYA has integrated into its websites. The plugins are recognizable by the Facebook logo or the Facebook Like and -Recommend button. If you visit a page of the GYA website that includes this plugin, your browser will establish a connection to the servers of the plugin provider. The content of the plugin is transmitted by Facebook directly to your browser and displayed accordingly within the page. We have no influence on the content of the plugin. Facebook may be able to track your visit to corresponding pages on the website and associate it with a Facebook account if you are registered with Facebook or have recently visited a Facebook page or Facebook content. If you use the plugins actively and for example activate the Like button or send a recommendation for the page, the corresponding information will be transmitted directly from your browser to Facebook without us having any influence on it. To avoid that Facebook collects the information when you visit a corresponding website, you are encouraged to inform yourself on the Facebook website under the privacy policy at, and / or log out of Facebook before calling a page with a social plugin.

The purpose and scope of the data collection and the further use and use of the data by Facebook, as well as your rights in this regard and the setting options for the protection of your privacy, are also covered by the privacy policy of Facebook at refer to.

If you do not wish Facebook to associate your visit to our pages with your Facebook user account, please log out of your Facebook user account.


The GYA’s website integrates functionality of the Twitter service. Twitter Inc., located at 795 Folsom St., Suite 600, San Francisco, CA 94107, USA (Twitter for short), offers plugins for website owners which the GYA uses. The plugins are recognizable by the Twitter tweet or follow button. Pages with these plugins create a direct connection to Twitter and transmit different data depending on your login status on Twitter. This may allow for conclusions to be drawn about your Internet usage on the GYA website, which Twitter could use for their own purposes. The contents of the plugin are stored on Twitter servers and are only displayed on the GYA website. The purpose and scope of the data collection by Twitter and the further processing by Twitter are not affected by the GYA, nor does the GYA have access to this data.

The purpose and scope of the data collection and the further use and use of the data by Twitter, as well as your rights and the options to protect your privacy, can be found at You can change your privacy settings on Twitter in the Account Settings at

Matomo (Previously Piwik)

The GYA website employs the web analysis service software Matomo (, a service of the provider InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, (“Mataomo”) based on our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes pursuant to Art. 6 para. 1 lit. f DSGVO data is collected and stored. From this data, pseudonymised usage profiles can be created and evaluated for the same purpose. Cookies can be used. The data collected by Matomo Technology (including your pseudonymized IP address) will be processed on our servers. The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to this web site and is not merged with personal data about the bearer of the pseudonym.

If you do not agree with the storage and evaluation of this data from your visit, then you can object to the storage and use of the following at any time by mouse click. In this case, a so-called opt-out cookie is stored in your browser, with the result that Matomo does not collect any session data. Please note that the complete deletion of your cookies will result in the opt-out cookie being deleted as well and possibly re-activated by you.


The GYA website uses YouTube. This is a video portal of YouTube LLC., 901 Cherry Ave., 94066 San Bruno, CA, hereinafter referred to as “YouTube.” YouTube is a subsidiary of Google LLC., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereafter referred to as “Google.”

Certified under the EU-US Privacy Shield (visit Google, and thus its subsidiary YouTube, guarantees that the EU’s data protection requirements will be met when processing data in the USA.

We use YouTube in conjunction with the Enhanced Privacy Mode feature to show you videos. The legal basis is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the quality improvement of our website. The Enhanced Privacy Mode feature, according to YouTube, means that the data specified below will only be transmitted to the YouTube server when you actually start a video.

Without this “Enhanced Privacy,” you will be connected to the YouTube server in the United States as soon as you visit one of our websites that embed a YouTube video. This connection is required in order to be able to display the respective video on our website via your Internet browser. In the course of this, YouTube will at least collect and process your IP address, the date and time as well as the website you are visiting. It also connects to Google’s DoubleClick ad network.

If you’re logged in to YouTube at the same time, YouTube will provide the connection information to your YouTube account. If you want to prevent this, you must either log out of YouTube before visiting our website or make the appropriate settings in your YouTube user account.

For the purpose of functionality as well as for the analysis of user behavior, YouTube permanently stores cookies via your Internet browser on your device. If you do not agree with this processing, you have the option to prevent the storage of cookies by a setting in your Internet browser. For more information, see “Cookies” above.

Further information about the collection and use of data and their rights and protections Google holds in the under available data protection information.

Mailchimp – Newsletter

We offer you the opportunity to register with us via our website for our free newsletter. For the purposes of newsletter distribution, we use MailChimp, a service of The Rocket Science Group, LLC, 512 Means Street, Suite 404, Atlanta, GA 30318, USA, hereinafter referred to as “The Rocket Science Group”.

Certified under the EU-US Privacy Shield (visit the Rocket Science Group guarantees that the EU’s data protection standards will also be complied with when processing data in the USA. The Rocket Science Group also offers further privacy information here

If you subscribe to our newsletter, the data requested during the registration process, such as your email address and, optionally, your name and address, will be processed by The Rocket Science Group. In addition, your IP address as well as the date of your registration along with time will be saved. As part of the further registration process, your consent to the sending of the newsletter will be obtained, the content specifically described and referred to this privacy policy.

The newsletter, which is subsequently sent via The Rocket Science Group, also contains a so-called “counting pixel”, also known as Web Beacon “. With the help of this pixel we can evaluate if and when you have read our newsletter and if you have followed the links in the newsletter. In addition to other technical data, such as the data of your computer system and your IP address, the processed data are stored so that we can optimize our newsletter offer and respond to the wishes of readers. So the data will increase to increase the quality and attractiveness of our newsletter offer.

The legal basis for sending the newsletter and the analysis is Art. 6 para. 1 lit. a.) GDPR. You can revoke your consent to the newsletter dispatch at any time with effect for the future in accordance with Art. 7 para. 3 GDPR. For this you only have to inform us about your withdrawal or press the unsubscribe link contained in each newsletter.

6. Additional Services used by the Global Young Academy

We will employ further services provided by third parties for online meetings, an amendment to this Privacy Policy can this be found on the GYA Agora here: Gya.Agora | Privacy Policy

For online conferencing functionality we may use services as provided by Zoom. Find more information about the use and the data processing that goes hand in hand with it here:

7. Data Protection Guideline

As a member or alumna / alumnus please ensure that you have filled in and returned the following document as part of your current / previous membership: Data Protection.

8. Changes to this privacy policy

We reserve the right to change this Privacy Policy at any time with future effect. A current version is available on the website. Please visit the website regularly to find out about the applicable privacy policy.