Programme Organising Committee (POC)

Together with the LOC, the POC is responsible for developing the conference theme suggested by the LOC in their host bid, operationalise it (sessions, speakers, mingling exercise, etc.) and also help organise the general science session and how Conference and AGM fit together. Guiding posts for the planning are the past events and the feedback by the members. Similarly, the POC can develop ideas around possible pre-conference workshops and capacity-building activities for members.  

Cooperation between LOC and POC, and with EC and Office, is thus essential, in particular the POC supports the LOC to coordinate the programme in collaboration with potential donors.  

This committee works closely with the LOC, the Executive Committee and the GYA Office. The GYA Office provides intensive support with coordination efforts, the POC needs to conceptualize, make decisions and ideally take on sub-tasks. Details on the committee’s processes and timeframes can be found in the POC terms of reference. 

There exists an extensive, continually updated AGM handbook for guidance on organising an AGM, which is updated every year following an AGM.