As with in-person AGMs in the past, the 2023 AGM will be full of opportunities for GYA Activities Groups to come together, plan new projects, meet the new GYA members, transition to new co-leads, and showcase their work to fellow members and guests. GYA groups that are currently on pause can also use the in-person interactions to get re-started!
The GYA Agora will also be available to share materials and discuss topics of joint interest to group members, and group websites will be updated to reflect current activities and recent outcomes, as well as plans for the coming months, so that new members can find relevant information, group members can share documents, etc.
The GYA Activities Fair - As with previous in-person AGMs, the GYA Activities Fair is your chance to get to know all the working groups, committees and incubators, to recruit new members to your own activities, or to get involved in something new. It is also a fantastic opportunity to meet and mingle and discuss new ideas for projects. The Fair will open on 6 June 2023, and each group will present a poster, which will then stay on the walls until the evening of 8 June.
The Internal Group Meetings - Groups will also hold internal group meetings, to discuss next plans for your group, select new co-leads (where relevant) and to welcome new members to your group. These are included in the AGM programme as “GYA Activity Groups Time”. In addition, groups are encouraged to self-organise at least one post-AGM online meeting, to ensure transition to new co-leads, include members who were not in Kigali, and finalise any plans for the coming months.
Join a group - All groups will also welcome new members, who have already received information about how to engage with the GYA groups, and how to make the best of their time at the AGM from the Office at the end of April.
Special formats - Additionally, some groups will organise specific workshops during the AGM week; details can be found in the programme. There will also be a Highlights Session on Friday, 9 June, to highlight specific outcomes and finished projects by the various GYA Activities groups over the past year, and share lessons learned for the GYA.
After the AGM – Starting from mid-June 2023, groups will finalise their plans for coming months, apply for additional funding, and transition to new co-leads. An online meeting between group co-leads, the 2023/24 EC and the Office will then be organised for early July.
Important notice - All GYA Activity Groups co-leads should have received details of the above via email from Anna-Maria on 31 March. If not, or for any further Activity Groups-related questions, please contact Anna-Maria at the Office.
